DEVELOPMENT & FINANCE ASSISTANT

DEVELOPMENT & FINANCE ASSISTANT - The Administrative Assistant position is full-time, 40 hours per week (occasional nights and/or weekends), and serves as an important part of the Development and Operations Teams.  Duties include assisting the Executive Director, Operations and Finance Manager, and the Development Team in managing the day-to-day tasks of fundraising, finances, operations, and administration that may include maintaining digital files and records, email correspondence, phone management, and meetings/scheduling.   

SPECIFIC DUTIES:

Development & Finance Responsibilities

  • Assist TCS Executive Director with specific office duties – bulk mailings, bulk emails, Board and Committee support, and other requests.
  • Handling, processing, and coding all TCS bills, invoices, and responses from fundraising and appeals.
  • Responsible for the data entry and acknowledgment of all contributed gifts.
  • Assist with prep for annual audit
  • Assist with completing Philadelphia Cultural Data Project
  • Restock and order office supplies
  • First-line backup for answering incoming phones
  • Assist with Board and Committee meeting preparation, including scheduling meetings, preparing and sending correspondence pre- and post-meeting, set-up, taking notes, digital filing, follow-up, and reporting.
  • Management and ongoing oversight of the fundraising database (Art Center Canvas), including but not limited to entry of all contributed income, updating donor information, production of mailings, mailing lists, labels, merge letters, generating reports and lists, and updating fundraising templates.
  • Supporting the preparation and planning of the annual fundraising event – The Mud Ball
  • Provide lead and administrative support to the team, including writing, editing, printing, and merging letters.  Process bulk mail – generating labels and copies – in the database and other programs. 
  • Offer miscellaneous administrative assistance.
  • Special Projects and other duties as assigned

KEY COMPETENCIES:

  • Excellent written and oral communication skills
  • Skilled at organizing and managing multiple projects and tasks going on concurrently with high attention to detail and excellent follow-through.
  • Have the ability to analyze situations and information to make recommendations about improving procedures or reports
  • Ability to work effectively with various personalities and working styles and with people at all levels of the organization, including staff, board, and donors.
  • Be trustworthy and able to handle confidential information
  • Hold basic Mac computer skills
  • Be knowledgeable in Excel, Word, and other Microsoft Office programs
  • Experience working in databases helpful
  • Be independent and motivated – must be able to work effectively on a team while performing a substantial portion of duties independently.
  • Possess an excellent work ethic, passion for the arts, and a sense of humor

QUALIFICATIONS & COMPENSATION:

  • Minimum of 2 years of office administrative experience
  • Bachelor’s degree preferred
  • Salary range of $30,000-$35,000 plus benefits
     

TO APPLY: Please submit a cover letter, resume, writing sample, and three references to: jobs@theclaystudio.org.

The Clay Studio is an equal-opportunity employer. The Clay Studio values a diverse workplace and strongly encourages people of color, LGBTQIA+ individuals, people with disabilities, and members of ethnic minorities to apply.

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JANITORIAL TECHNICIAN

The Clay Studio (TCS) Janitorial Technician performs general cleaning and routine building maintenance tasks of the new 34,000-square-foot facility.

DUTIES AND RESPONSIBILITIES

  • The duties and responsibilities of the Facilities Technician are listed below, reflecting the tasks associated with their key competencies.
  • Oversee daily trash removal, restocking/cleaning restroom
  • Sweeping/mopping/vacuuming, cleaning/disinfecting tables and counters
  • Cleaning exterior entryway/cigarette receptacles, graffiti removal
  • Cleaning/polishing/floor maintenance throughout the building 
  • Cleaning/disinfecting community surfaces (handrails, water fountains, etc.)
  • Clean windows and glass doors
  • Change of all filters for HVAC as required
  • Prepare classrooms for incoming classes; remove or rearrange furniture for events or classes
  • Remove and properly dispose of all recyclable materials
  • Change light bulbs, interior, and exterior, as needed
  • Maintain exterior property, including snow removal
  • Assist with all show installs/removals if needed
  • Paint, and refurbish areas as needed
  • Performs other work-related duties as assigned
  • Must be able to work flexible hours

Qualifications:

  • 1-3 years of working experience in facilities maintenance is preferred
  • Ability to work with minimal supervision
  • Must be organized, detail-oriented, customer service orientated, and able to multi-task
  • The ability to hold a valid Driver’s License is preferred
  • Ability to push/lift 50-75 pounds
  • Ability to climb ladders
  • Bending at the waist, sitting, kneeling, climbing, walking, crouching as the job may require
  • Working around lubricants, solvents, batteries, cleaning fluids, paints

 

Reporting Relationships
The Janitorial Technician reports directly to the Deputy Director. As a small, agile, and close-knit staff, the successful candidate will collaborate closely with multiple staff members while working independently.  

Compensation
The position is part-time, and the compensation is $15-$17/hr. The schedule is four 6-hour days for an average of 24 hours per week throughout the year, with one weekend day. The suggested schedule is 7:00 am - 1:00 pm but it is flexible.

 

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ABOUT THE CLAY STUDIO

The Clay Studio is Philadelphia's only nonprofit solely dedicated to the education and promotion of the ceramic arts, and is one of the world's leading institutions in the field.  Founded in 1974, The Clay Studio supports the ceramic arts through its artist residencies, exhibitions, studios, classrooms, and outreach programs. The programs of the Clay Studio reflect the dual character of the organization: as a community centered institution involved with the life of the city and region, and as a national and international focal point for ceramic arts. The Clay Studio believes in promoting broad access to the ceramic arts, and programs are geared to all levels of interest and proficiency.