The Clay Studio, a 501(c)3 nonprofit organization with a focus on the ceramic arts, seeks a dynamic and detailed oriented Development Coordinator to assist with all aspects of The Clay Studio’s annual fundraising efforts and membership program. This is a great opportunity to further develop your professional fundraising and grant writing skills in a fast paced creative environment.
The Development Coordinator plays a support role in The Clay Studio’s fundraising and membership efforts. S/he collaborates with the Director of Development and President to, assist with the communication and implementation our development activities. S/he is responsible for the coordination and writing of grants and the management of The Clay Studio’s membership program.
To be successful, the person in this position will be entrepreneurial, with some knowledge about fundraising methods and should have some grant writing experience. Organization and flexibility will serve you well in this position!
The Clay Studio was founded in 1974 as an artist collective. As we celebrate our 40th Anniversary, we have a proud legacy of presenting international programs, hosting three national clay conferences, and serving local artists, students, children, and adults. The organization has worked to attain a strong local, national, and international reputation in the field of ceramic arts programming.
The Clay Studio has a budget of $1.7 million, of which 50% is contributed income. We are organized in the following six business units: Consignment Shop, Gallery, Studio Rental Program, Ceramics School, Claymobile, and Artist Residency. In the coming two to three years, the organization anticipates the need for a capital campaign in the range of five to ten million dollars.
The successful candidate will posses an understanding of fund-raising practice, and will have worked in a non-profit environment. Bachelor’s degree in related field required.
Strong written and verbal skills are a must. Outgoing personalities are encouraged!
The Clay Studio is seeking an organized, energetic individual who has strong written and verbal skills. The successful candidate will be skilled at organizing and managing competing projects with high attention to detail and excellent follow through to meet deadlines in a fast paced environment. Experience and strengths in the following areas of fundraising are a must:
Grants and Sponsorships:
- Write and prepare annual grant proposals and reports in collaboration with the Director of Development.
- Maintain an accurate grants/sponsorship and reporting calendar and meet deadlines
- Research prospective corporate, foundation and government support with the Director of Development
- Manage the Studio’s membership program, including: solicitations, renewals, acknowledgements and benefits fulfillment.
- Maintain donor hard files and historical records.
- Manage donor stewardship, including gift processing, acknowledgements, and benefits fulfillment.
- Update and maintain donor lists on site, in print publications and online.
- Manage the Young Supporters membership program and committee including the scheduling of meetings, maintaining member records, planning events and reporting
- Assist with logistical and administrative aspects of special events, including arranging for venues and vendors, developing mailing lists, preparing and mailing invitations, creating attendee lists and nametags, providing appropriate communication after the event and assisting with event evaluation.
- Provide support for special events committee including scheduling meetings, preparing and sending correspondence, taking notes, filing and reporting.
- Assist with event sponsorship research, mailings, acknowledgement and reporting.
- Provide administrative assistance to the Director of Development to ensure that the marketing plan as it pertains to fund-raising is carried out in a timely manner
- Assist with the writing, proofreading and editing of marketing materials when needed
- Respond to inquiries as needed
- Assist the Fund Development team in all aspects of managing, soliciting, recording, and recognition of contributed income.
- Provide lead and administrative support to department, including printing and merging letters, proofreading correspondence, processing bulk mail, generating labels, and copies.
- Management and on-going oversight of the fund-raising database (Art Center Canvas) including but not limited to updating regular and email addresses and donor information, production of mailings, mail lists, labels, merge letters and statistical reports.
- Provide support for member and program-related activities and special events including scheduling meetings, preparing and sending correspondence, taking notes, filing, follow up and reporting.
- Special projects and other duties as assigned
The Development Coordinator reports directly to the Director of Development.
The Development Coordinator is expected to work on average, 40 hours per week, exclusive of lunchtime. At a minimum, he/she is expected to work on site during normal office hours, Monday through Friday. The Development Coordinator is also expected to be present at all special and fundraising events, most of which occur during weekday evenings. Flextime or comp time is provided for events worked outside of the regular week of work, excluding First Friday. The Development Coordinator is expected to work First Fridays as scheduled.
How to Apply
In order to be considered, please submit the following information with the subject line “Development Coordinator”:
- Cover letter outlining qualifications
- Professional resume
- Three relevant references
- Relevant writing samples of a successful grant and donor solicitation letter
Submit to email@example.com No phone calls, please.
Review of applications will begin immediately with deadline of April 30 or until filled.
The Executive Assistant position is part time, 20 - 24 hours per week (occasional nights and/or weekends), and primarily serves as an intermediary between The Clay Studio’s many departments and our finance consultants (bookkeeper and controller). Additional duties include assisting the President in managing the office, files, financial processes, and occasional meetings / scheduling.
- Handling, processing, and coding of all TCS bills and invoices
- Prep and deliver bank deposits
- Prep weekly financial information for the bookkeeper
- Review all sales slips/reports for accuracy
- Oversee online web charges
- Assist with prep for annual audit
- Assist with the monthly bank statements
- Manage office petty cash
- Restock and order office supplies
- Offer miscellaneous administrative assistance
- Maintain office vacation/holiday schedules - this entails requesting documentation from all staff, including senior – must be comfortable with this responsibility
- Assist with board meeting and various event preparation
- Manage the process of digitally archiving documents
- Report to and Assist TCS President with specific office duties
The Executive Assistant must:
- Be highly organized with a refined attention to detail
- Have an ability to anticipate office needs and make recommendations about improving office procedures
- Strong ability to multitask, prioritizes, and manage multiple projects.
- Be trustworthy and able to handle confidential information
- Possess a basic understanding of accounting and cash handling procedures
- Hold basic Mac computer skills
- Be knowledgeable of Excel and other Microsoft Office programs
- Be patient and able to communicate effectively
- Be independent and motivated
- Possess an excellent work ethic, passion for the arts, and a sense of humor
- Minimum of a bachelor’s degree with a minimum of 2 years of office administrative experience
- Salary is $12.00 per hour and will not be eligible for benefits.
- Must be available to work Mondays and Tuesdays
TO APPLY: Please submit a cover letter, resume, and three references to firstname.lastname@example.org on or before May 12th 2014. No phone calls, please.
The Clay Studio's Associate Program is a communal studio supported in part by forty individuals on a non-juried basis. By making low cost studio space available to individuals in a major metropolitan city, the program serves an important need within the community. The program promotes the artistic, technical and skill development of these individuals, providing a unique learning community in an urban setting.
The communal nature of the program provides an environment that accommodates artists at many levels of commitment and accomplishment, in which all benefit from a diversity of experience and expertise. Many Associates are serious Clay Studio students who have committed themselves to expanding their skills and developing their own artistic voices, while others are professional artists who hold Bachelor and Master Degrees in Fine Arts and are in need of affordable studio space. The program reflects a vast aesthetic range of artists - potters work side by side with both abstract and representational sculptors.
The program is housed on the entire second floor of The Studio. The monthly rent is currently $195.00 and members of the Associate Program are required to join the membership program at an Individual level ($60 per year) or higher. Associates are required to leave a refundable security deposit of $190. Once accepted into the program, individuals may remain for up to 5 years with the possibility of one 5-year renewal. If you are interested in becoming an associate or have more questions, please contact Vice President Jennifer Martin via email at email@example.com or call 215.925.3453.
The Clay Studio Intern Program
Become an active member in The Clay Studio’s community by participating in an internship. The Intern Program is geared towards ceramic enthusiast and those interested in the non-profit sector who want to further their experience and be part of a supportive educational community. Interns perform a wide variety of functions throughout the organization and can be required to do physical labor and heavy lifting.
Interns work 5 hours per week, one day a week during the Fall, Winter, Spring or Summer term. In exchange for this work, participants will receive a free class, access to open studio hours, and other class benefits such as shelf space, glazes and firings.
It is important to both the educational value of your experience as well as the stability of the program that applicants are prepared for a commitment of one full 12-week term, or 60 hours, to The Clay Studio’s Intern Program.
Internships are available in the following areas: Studio (School and/or Summer Clay Camps), Outreach/Education (Claymobile), Gallery/Shop, and Administration/Development.
To ApplyApplication can be downloaded HERE. E-mail application and resume to Jennifer@theclaystudio.org with Intern Application in the subject heading. For more information please contact Vice President, Jennifer Martin at Jennifer@theclaystudio.org.
Clay Camp Internship Program
The Clay Studio’s Summer Camp Internship Program is geared towards college students, recent ceramics graduates, as well as ceramic artists who are interested in teaching or furthering their ceramic education. Teaching Assistants perform a wide variety of functions throughout the Clay Camp program at The Clay Studio in exchange for classes and open studio time. This is an opportunity for artists to join a supportive educational environment while building their resume with essential teaching and technical skills.
Interns work either 15 or 30 hours per week, for a total of 60 hrs and a commitment of 2-4 weeks. In exchange for this work, participants will receive a free class, access to open studio hours, and other class benefits such as shelf space, glazes and firings.
Duties shall include but not be limited to:
1. General classroom assistance.
2. Responsibility for processing artwork and loading and unloading kilns.
3. Classroom set up and clean-up.
4. Hands-on assistance to children ages 6 – 12 years.
5. Assist with classroom and lunch supervision.
6. Attendance at Clay Camp faculty meeting.
Application can be downloaded HERE. E-mail application and resume to Josie@theclaystudio.org with Intern Application in the subject heading. For more information please contact Director of Education, Josie Bockelman at Josie@theclaystudio.org.
The Clay Studio offers a variety of volunteer opportunities in the School and Gallery. Volunteer duties include assisting in classes and workshops, performing administrative work, staffing the School Store, helping in the Gallery & Shop, and assisting at Clay Studio special events and First Friday openings. Dates and hours vary. We are looking for friendly volunteers with an interest in ceramics.
Application can be downloaded HERE. E-mail application and resume to firstname.lastname@example.org with Volunteer in the subject heading. For more information please contact Jennifer Martin at Jennifer@theclaystudio.org.
Visit the APPLY section of our website for exhibition and residency opportunities.
About The Clay Studio
The Clay Studio is Philadelphia's only nonprofit solely dedicated to the education and promotion of the ceramic arts, and is one of the world's leading institutions in the field. Founded in 1974, The Clay Studio supports the ceramic arts through its artist residencies, gallery, studio space, and school, educational & outreach programs. The programs of the Clay Studio reflect the dual character of the organization: as a community centered institution involved with the life of the city and region, and as a national and international focal point for ceramic arts. The Clay Studio believes in promoting broad access to the ceramic arts, therefore programs are geared to all levels of interest and proficiency.
The Clay Studio is an equal opportunity employer regardless of race, color, religion, creed, sex, marital status, national origin, disability, age, veteran status, sexual orientation, political affiliation or belief. Employment decisions are made without consideration of these or any other factors that are prohibited by law.